Accounting Integration
for RiskCap
Eliminating double data entry between QuickBooks and Visma — so your month-end close becomes a review, not a re-entry exercise.
Manual Double Entry Across Two Systems
Your Malta entity runs on QuickBooks Online. Your Norwegian group consolidation runs on Visma. Every month, the entire general ledger must be replicated by hand — transaction by transaction.
Line-by-Line Manual Entry
Every GL transaction from QuickBooks must be individually read and re-typed into Visma. There is no copy-paste, no import function — just manual keystroke entry for each debit and credit line.
Currency & FX Complexity
Approximately 75% of transactions are in EUR, but Visma requires Norwegian currency codes and FX rates that are updated manually by the group before any import can begin.
Norwegian-Language Interface
Over half of Visma's interface is in Norwegian or Swedish. This adds friction to an already tedious process and increases the risk of data entry errors.
Quarter & Year-End Peaks
Routine months are already time-consuming. Quarter-end and year-end closings multiply the transaction volume, creating pressure that risks errors when accuracy matters most.
No Native Integration
QuickBooks and Visma have no built-in integration. Visma's own support confirmed the best available option is copy-paste from Excel — which doesn't work for your transaction volumes.
Hours on Low-Value Work
A qualified accountant is spending hours each month re-keying data that already exists in digital form — time that should be spent on analysis, advisory, and oversight.
A Secure Bridge Between QuickBooks & Visma
We build a lightweight integration layer that extracts your Malta GL from QuickBooks and prepares it for Visma — with you reviewing and approving before anything is posted.
Extract
Connect to QuickBooks via its official API and pull all GL transactions for the period — debits, credits, account codes, currencies, and amounts.
Transform
Map transactions from your QuickBooks chart of accounts to the corresponding Visma account numbers, with currency codes and FX handling applied.
Review
Receive a clean preview of exactly what will be imported. Review, flag anomalies, and approve. Nothing touches Visma without your sign-off.
Import
Once approved, entries are pushed directly via Visma's API or exported as a pre-formatted import file — depending on your Visma product.
Human-in-the-loop by design. This is not "set and forget" automation. The entire workflow is built around your review and approval at each month-end. The tool does the heavy lifting — you remain the decision-maker who confirms every import.
The Right Solution Depends on Your Visma Product
We have prepared both options so you can proceed immediately once you identify which Visma product your Norwegian group uses.
How to Identify Your Option
To determine which option applies, we need one piece of information from your Norwegian IT team or Visma account manager:
Side-by-Side Comparison
| Capability | Option A — API Integration | Option B — Smart File |
|---|---|---|
| QuickBooks data extraction | ✓ Automated | ✓ Automated |
| Account mapping | ✓ Included | ✓ Included |
| Review dashboard | ✓ Included | ✓ Included |
| Multi-currency / FX | ✓ Included | ✓ Included |
| Visma data entry | ✓ Automated (draft vouchers) | Manual file upload (one step) |
| Manual effort per month | ~15 min (review & approve) | ~30 min (review, download, upload) |
| Visma product required | Net, Business NXT, eAccounting, Tripletex | Any Visma product |
| Investment (one-time) | €3,500 | €2,000 |
From Sign-Off to Go-Live in 4–6 Weeks
A phased rollout that starts with understanding your account structures and ends with a hands-off monthly process.
Discovery & Account Mapping
We sit down with you to map your QuickBooks chart of accounts to the corresponding Visma account numbers. We document currency codes, FX handling rules, and any special journal entry types.
QuickBooks API Integration
We connect to your QuickBooks Online account via Intuit's official API. We build the extraction logic to pull all GL transactions for a given period. OAuth 2.0 authentication ensures secure, revocable access.
Visma Integration or File Generator
Option A: Connection to Visma's Journal Transaction Service API with voucher creation logic.
Option B: File generator outputting Visma-compatible Excel/CSV with correct formatting.
Review Dashboard & Testing
We build the review interface and test against a real month of your data. We walk through the output with you to ensure complete accuracy before going live.
Go-Live & Hypercare
First live monthly run with Born Digital on standby. We monitor end-to-end, verify outputs against a manual control sample, and address edge cases. After two successful runs, we transition to ongoing support.
Managed Support — €200/month
A lightweight managed service agreement that keeps your integration running smoothly and adapts to changes in either accounting system.
Priority Support
Email and remote support with 4-hour response time during business hours (Mon–Fri, 09:00–17:00 CET). Critical month-end issues treated as urgent.
API Change Monitoring
Both QuickBooks and Visma update their APIs periodically. We monitor changes, test compatibility, and apply updates before they affect your workflow.
Account Mapping Updates
When your chart of accounts changes, we update the mapping logic. Up to 2 mapping revisions per month included at no extra cost.
Quarterly Health Check
Every quarter we review integration performance: transaction volumes, error rates, processing times, and upcoming system changes. A short written report is provided.
Security & Token Management
OAuth tokens, API credentials, and access permissions are managed and rotated as needed to maintain compliance with both platforms.
Month-End Standby
During your first three month-ends, a Born Digital engineer is on standby during your close process. Transitions to on-demand support thereafter.
Minimum term: 12 months, billed monthly. The agreement renews annually. Either party may cancel with 30 days' written notice after the initial term.
Investment Summary
Clear, transparent pricing. All figures are exclusive of VAT.
Option A — Full API Integration
Option B — Smart File Generator
The real ROI: If the current manual process takes even 6–8 hours per month of a qualified accountant's time, the integration pays for itself within months — not years. Quarter-end and year-end closings, where volumes multiply, accelerate the return further. Beyond time savings, the reduction in data entry errors protects the integrity of your group consolidation.
Built by a Team That Understands Accounting
Born Digital is not just a development shop — our Managing Director is a qualified accountant. We understand the problem from both sides: the technical integration and the month-end close.
Years of Digital Delivery
Building software, integrations, and platforms from Malta since 2008.
Projects Delivered
Websites, platforms, and custom integrations for private and public sector clients across Malta, Cyprus, and the EU.
Integration Specialists
SKIOS, our systems integration brand, specialises in connecting accounting, ERP, and business-critical platforms.
Security-First
Our partner Veracloud holds ISO 27001 and is a Microsoft Partner of the Year. Your financial data is in safe hands.
Engagement Terms
Pricing
- All prices in EUR and exclusive of VAT
- VAT applied where applicable under Maltese law
- Proposal valid for 30 days from date of issue
- Pricing assumes standard working hours (Mon–Fri, 09:00–17:00 CET)
Payment Schedule
- 40% deposit upon acceptance to commence work
- 30% upon completion of Phase 3 (integration pipeline)
- 30% upon successful go-live
- SLA invoiced monthly in advance
Scope & Delivery
- Scope covers one QuickBooks Online entity and one Visma entity
- Additional entities at reduced incremental cost
- RiskCap to provide API access credentials and account mapping input
- Born Digital requires reasonable access to Elena (or delegate) for discovery and UAT
- Timeline assumes no third-party blockers (Visma API access, IT approvals)
Ready to Eliminate the Double Entry?
One simple step: identify your Visma product and let us know. We take it from there.
Reply to Calvin +356 9949 5850